# Item entry - Grid

<table id="bkmrk-titel-verf%C3%BCgbar-widg" style="border-collapse:collapse;width:100%;height:90.3909px;"><colgroup><col style="width:100%;"></col></colgroup> <thead> <tr style="height:29.7969px;"> <td style="height:29.7969px;">Title</td> </tr> </thead> <tbody> <tr style="height:60.594px;"> <td style="height:60.594px;">The title shows which products are displayed, e.g. the name of the order template.

If there is no concrete list, the title "Product entry" is used.

 </td> </tr> </tbody> </table>

### General

#### Kebab menu ([![image.png](https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/DSOzSi3uEaiMZWCJ-hpximage.png)](https://wiki.dedesales.de/uploads/images/gallery/2025-02/hpximage.png))


<table id="bkmrk-typ-men%C3%BCpunkt-erl%C3%A4ut" style="border-collapse:collapse;width:100%;height:484.516px;"><colgroup><col style="width:5.24434%;"></col><col style="width:31.2214%;"></col><col style="width:63.5343%;"></col></colgroup> <thead> <tr style="height:29.7969px;"> <td style="height:29.7969px;">Type</td> <td style="height:29.7969px;">[Product details](https://wiki.dedesales.de/link/229#bkmrk-page-title)</td> <td style="height:29.7969px;">Only visible when a product is active.</td> </tr> </thead> <tbody> <tr style="height:29.7969px;"> <td style="height:29.7969px;">  
</td> <td style="height:29.7969px;">[Product documents](https://wiki.dedesales.de/books/leistungsbeschreibung/page/belege-des-produkts "Product documents")</td> <td style="height:29.7969px;">Only visible when a product is active.</td> </tr> <tr style="height:63.3906px;"> <td style="height:63.3906px;">  
</td> <td style="height:63.3906px;">Create as new item</td> <td style="height:63.3906px;">Only active when the product is already in the cart.

Direct selection inactive: Clicking directly adds the current product to the cart as a new item.

 </td> </tr> <tr style="height:35.3906px;"> <td style="height:35.3906px;">  
</td> <td style="height:35.3906px;">[Product recommendations](https://wiki.dedesales.de/link/441#bkmrk-page-title)</td> <td style="height:35.3906px;">AI module required</td> </tr> <tr style="height:29.7969px;"> <td style="height:29.7969px;">  
</td> <td style="height:29.7969px;">Delete</td> <td style="height:29.7969px;">Only visible when the product is already in the cart.</td> </tr> <tr style="height:29.7969px;"> <td style="height:29.7969px;">  
</td> <td style="height:29.7969px;">---------------------------------------</td> <td style="height:29.7969px;">  
</td> </tr> <tr style="height:29.7969px;"> <td style="height:29.7969px;">  
</td> <td style="height:29.7969px;">[Cart](https://wiki.dedesales.de/link/48#bkmrk-page-title)</td> <td style="height:29.7969px;">  
</td> </tr> <tr style="height:68.9844px;"> <td style="height:68.9844px;">[![image.png](https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/euY0Op0kv3csBYmA-agq0xtcxfhpcjkdr-yteimage.png)](https://wiki.dedesales.de/uploads/images/gallery/2025-02/agq0XtcxfHPcjKDr-yTEimage.png)

 </td> <td style="height:68.9844px;">Direct selection</td> <td style="height:68.9844px;">**Inactive:** When selecting a product in the grid, only the header is updated.

**Active:** When selecting a product in the grid, the [Item entry](https://wiki.dedesales.de/books/leistungsbeschreibung/page/erfassbereich "Item entry") area is switched to.

 </td> </tr> <tr style="height:96.9844px;"> <td style="height:96.9844px;">[![image.png](https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/DMhR4srqgtsyWZYH-0ywxtmqrtrrj6nkt-qudimage.png)](https://wiki.dedesales.de/uploads/images/gallery/2025-02/0ywxTmqrTrrj6nkt-qudimage.png)

 </td> <td style="height:96.9844px;">Quick entry</td> <td style="height:96.9844px;">Only available under UWP.

**Inactive:** Pressing ENTER in the "Quantity" field adds the current product to the cart and selects the next product in the grid.

**Active:** Pressing ENTER in the "Quantity" field adds the current product to the cart and exits the entry mask. The cursor moves to the search field.

 </td> </tr> <tr style="height:35.3906px;"> <td style="height:35.3906px;"> </td> <td style="height:35.3906px;">[Attachments](https://wiki.dedesales.de/link/51#bkmrk-page-title "Attachments")</td> <td style="height:35.3906px;">Only visible when accessed via an order template.

 </td> </tr> </tbody> </table>

#### Functions in the title bar

<table id="bkmrk-icon-erl%C3%A4uterung-erm" style="border-collapse:collapse;width:100%;height:68.5938px;"><colgroup><col style="width:7.20245%;"></col><col style="width:92.9167%;"></col></colgroup> <thead> <tr style="height:29.7969px;"> <td style="height:29.7969px;">Icon</td> <td style="height:29.7969px;">Explanation</td> </tr> </thead> <tbody> <tr style="height:38.7969px;"> <td style="height:38.7969px;"><div drawio-diagram="121"><img src="https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/QdBsx0EONkDqy9BK-7tv3mkqrq6qq8vht-drawing-8-1741016084.png" alt="7TV3mKqRq6Qq8VhT-drawing-8-1741016084.png"/></div>

 </td> <td style="height:38.7969px;">Enables processing of [mass barcodes.](https://wiki.dedesales.de/books/leistungsbeschreibung/page/massenbarcodes-verarbeiten "Mass processing of barcodes")

 </td> </tr> </tbody> </table>

#### Header

The headers differ depending on whether the product is already in the cart or not.

##### Product is not yet in the cart

<div drawio-diagram="84"><img src="https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/DmUXUhZtULLzXWTR-51nlchz3nqgknlqb-drawing-8-1740160386.png" alt="51nlcHZ3nqGKnlqB-drawing-8-1740160386.png"/></div>

1. The fields to be displayed in the additional item entry line can be configured in the backend under Basic configuration &gt; Settings &gt; "Additional item entry line - new item". 
    1. Product\*
    2. List Price\*
    3. RRP\*
    4. Packaging unit (e.g. 1 pc.)\*
    5. Stock level\*
    6. Item attributes 1-16
2. If activated, the live stock level can be queried here.
3. Switches to the [Item entry](https://wiki.dedesales.de/link/58#bkmrk-page-title "Item entry") mask to add the product to the cart. The icon is only visible if "Direct selection" is **inactive**.
 

\* these fields correspond to the default setting.

##### Product is already in the cart

<div drawio-diagram="83"><img src="https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/ZjkzRN48HBWN73H4-ru4byrx6vvc7libc-drawing-8-1740160032.png" alt="rU4ByRx6vvc7LibC-drawing-8-1740160032.png"/></div>

1. The fields to be displayed in the additional item entry line can be configured in the backend under Basic configuration &gt; Settings &gt; "Additional item entry line - item in cart". 
    1. Product\*
    2. Quantity (also shows Rebate in kind, e.g. 4+1)\*
    3. KIP\*
    4. Discount\*
    5. Total\*
    6. Batch
    7. Item attributes 1-16
2. If activated, the live stock level can be queried here.
3. Switches to the [Item entry](https://wiki.dedesales.de/link/58#bkmrk-page-title "Item entry") mask to edit the selected item. The icon is only visible if "Direct selection" is **inactive**.
 

\* these fields correspond to the default setting.

##### Display format of the stock field

<table id="bkmrk-bestand-n%C3%A4chster-zug" style="border-collapse:collapse;width:100%;"><colgroup><col style="width:14.3027%;"></col><col style="width:14.3027%;"></col><col style="width:14.3027%;"></col><col style="width:14.3027%;"></col><col style="width:14.3027%;"></col><col style="width:10.8504%;"></col><col style="width:17.7551%;"></col></colgroup> <thead> <tr> <td>Stock level</td> <td>Next receipt on</td> <td>Stock after receipt</td> <td>Start of Delivery</td> <td>Available for Delivery from</td> <td>Title</td> <td>Content</td> </tr> </thead> <tbody> <tr> <td>Any</td> <td>Any</td> <td>Any</td> <td>Available \*\*</td> <td>Available</td> <td>Start of Delivery</td> <td>DD.MM.YYYY</td> </tr> <tr> <td>Any</td> <td>Any</td> <td>Any</td> <td>Not available</td> <td>Available \*\*</td> <td>Available for Delivery from</td> <td>DD.MM.YYYY</td> </tr> <tr> <td>=0</td> <td>Available</td> <td>Not available</td> <td>Not available</td> <td>Not available</td> <td>Available for Delivery from</td> <td>DD.MM.YYYY</td> </tr> <tr> <td>=0</td> <td>Available</td> <td>Available</td> <td>Not available</td> <td>Not available</td> <td>Available for Delivery from</td> <td>DD.MM.YYYY &gt; Stock after receipt</td> </tr> <tr> <td>!=0</td> <td>Available</td> <td>Not available</td> <td>Not available</td> <td>Not available</td> <td>Stock level</td> <td>Stock level + DD.MM.YYYY</td> </tr> <tr> <td>!=0</td> <td>Available</td> <td>Available</td> <td>Not available</td> <td>Not available</td> <td>Stock level</td> <td>Stock level \| DD.MM.YYYY &gt; Stock after receipt</td> </tr> <tr> <td>Any</td> <td>Not available</td> <td>Available</td> <td>Not available</td> <td>Not available</td> <td>Stock level</td> <td>Stock level &gt; Stock after receipt</td> </tr> <tr> <td>Any</td> <td>Not available</td> <td>Not available</td> <td>Not available</td> <td>Not available</td> <td>Stock level</td> <td>Stock level</td> </tr> </tbody> </table>

Not available corresponds in the data to: not delivered, delivered empty or the value 0.  
Available corresponds in the data to: value not equal to 0.  
\*\* The "Start of Delivery" or "Available for Delivery from" date must be in the future to be considered available.

#### Grid

<table id="bkmrk-click-swipe-ansichte" style="border-collapse:collapse;width:100%;"><colgroup><col style="width:33.3731%;"></col><col style="width:33.3731%;"></col><col style="width:33.3731%;"></col></colgroup> <thead> <tr> <td>Click</td> <td>Swipe</td> <td>Views</td> </tr> </thead> <tbody> <tr> <td>Direct selection **active**

1. The product is activated.
2. [Item entry](https://wiki.dedesales.de/link/58#bkmrk-page-title) and [Header](https://wiki.dedesales.de/link/57#bkmrk-header) are displayed.
 

Direct selection **inactive**

1. The [Header](https://wiki.dedesales.de/link/57#bkmrk-header) is displayed / updated.
2. The [Item entry](https://wiki.dedesales.de/link/58#bkmrk-page-title) is hidden.
 
 </td> <td>

1. [DOCUMENTS](https://wiki.dedesales.de/books/leistungsbeschreibung/page/belege-des-produkts "Product documents") (shows the documents in which the product appears for the selected customer)
2. DETAILS
3. DELETE (only available if the product is already in the cart)
 
 </td> <td>

1. Table
2. Images
 
 </td> </tr> </tbody> </table>

##### Search bar

<table id="bkmrk-symbol-erl%C3%A4uterung-e" style="border-collapse:collapse;width:100%;"><colgroup><col style="width:15.6548%;"></col><col style="width:84.4644%;"></col></colgroup> <thead> <tr> <td>Symbol</td> <td>Explanation</td> </tr> </thead> <tbody> <tr> <td>![image.png](https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/pwL41Cis9rDdOBwp-w41t6p41od7e0ly2-6e9image.png)

 </td> <td>The full text search is used.</td> </tr> <tr> <td>![image.png](https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/OHilChJ2nfVp22uQ-fhcz0g8wcqk9obcg-jleimage.png)

![image.png](https://en.wiki.dedesales.de/uploads/images/gallery/2026-08/bGWNHoBRG3TltGl2-qa90paoomuf4wkhg-eznimage.png)

 </td> <td>

1. First it checks if there is a product with the input. If not, it checks if the input starts with 0, trims all leading zeros and searches again for a product.
2. If still no result, it searches in Ean, EanVpe or Single EAN.
3. If nothing found, it searches in DAI for an item.
4. If nothing found, it checks against the "Rules for item suggestions" from the backend -&gt; Settings.  
    From version 20: By default, the rule states that all products starting with the entered number are now found.
 

123: iOS/Android opens the numeric keyboard for input.

ABC: Opens the standard alphanumeric keyboard for input.

 </td> </tr> </tbody> </table>

##### Column definition

<table id="bkmrk-bezeichnung-sichtbar" style="border-collapse:collapse;width:100%;"><colgroup><col style="width:28.7247%;"></col><col style="width:14.6603%;"></col><col style="width:11.4401%;"></col><col style="width:7.86864%;"></col><col style="width:37.4255%;"></col></colgroup> <thead> <tr> <td>Name</td> <td>Visible</td> <td>Sort</td> <td>Full Text</td> <td>Explanation</td> </tr> </thead> <tbody> <tr> <td>Colour code</td> <td>Forced</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Image</td> <td>Landscape</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Name</td> <td>Always</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Product</td> <td>Landscape</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Quantity</td> <td>Always</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Nat.disc.</td> <td>Hidden</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Module 1</td> <td>Hidden</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Module 2</td> <td>Hidden</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Module 3</td> <td>Hidden</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Module 4</td> <td>Hidden</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> <tr> <td>Additional column 1</td> <td>Always</td> <td>  
</td> <td>  
</td> <td>Only available when accessed via an order template.</td> </tr> <tr> <td>Additional column 2</td> <td>Always</td> <td>  
</td> <td>  
</td> <td>Only available when accessed via an order template.</td> </tr> <tr> <td>Additional column 3</td> <td>Always</td> <td>  
</td> <td>  
</td> <td>Only available when accessed via an order template.</td> </tr> <tr> <td>Product columns</td> <td>Hidden</td> <td>  
</td> <td>  
</td> <td>  
</td> </tr> </tbody> </table>

##### Scrolling

1. Scrolling down (rows move down) displays the header when a product is activated.
2. Scrolling up (rows move up) hides the header.
 

##### Settings

1. If a column configuration is made after accessing this mask via an order template, the setting applies to the selected order template.
 

#### Scan function

A successful scan of a product directly opens the [Item entry](https://wiki.dedesales.de/books/leistungsbeschreibung/page/erfassbereich "Item entry") area

- for creating a new entry if the product is not yet in the cart.
- for editing if the product is already in the cart.
 
<details id="bkmrk-faq-wie-steuere-ich-"> <summary>FAQ</summary>

 </details><details id="bkmrk-release-ab-version-1"> <summary>Release</summary>

##### Version 18

1. \*\* Date must be in the future.
 
</details>